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Screen elements of microsoft word 2016 with its function free
Microsoft Word Screen Elements. • File Menu: The File tab will bring you into the Backstage View. The Backstage View is where you manage your files. Use advanced Word options to customize editing tasks, document display, printing preferences, and more. To choose your advanced Word options, select File >. Always show these formatting marks on the screen · Tab characters Select this option to display tab characters as arrows. · Spaces Select this option to display.
Screen elements of microsoft word 2016 with its function free
Use a screen reader to insert a picture or image in Word. Use a screen reader to check spelling and grammar in Word. Keyboard shortcuts in Word. Keyboard shortcuts for the File menu in Office for Windows. Set up your device to work with accessibility in Microsoft Use a screen reader to explore and navigate Word. Use Word for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to quickly do all essential basic tasks, such as open, create, and read a document or add page numbers.
This topic assumes that you are using the built-in macOS screen reader, VoiceOver. We recommend you read and edit documents in Print Layout View. VoiceOver might not work reliably in other view modes. Open Word for Mac. Type M to go straight to applications that start with an “M,” and then press the Tab key until you hear: “Microsoft Word application.
Sign in to your Microsoft account to get the most out of the Word for Mac features and to take your documents with you wherever you go. You hear: “New from template. You land in the templates view. Press the Tab key until you hear: “Sign in, account settings, menu button. Press Spacebar. The Sign in dialog box opens.
Type your email or phone number, and then press Return. Type your password, and press Return. If the first document is not the one you want, press the Down arrow key until you find the right one.
The blank document opens, and the focus moves to the editing area in the document body. For instructions on how to save a copy of a document to your computer or as a PDF, refer to Use a screen reader to save a document in Word. Tip: To learn how to navigate footnotes or comments in your document, refer to Use a screen reader to read and edit footnotes and endnotes in Word or Use a screen reader to add, read, and delete comments in Word.
For the detailed list of keyboard shortcuts for reading text, refer to Chapter 4. Working with Text. When you hear a search result that you want to modify in the document, press the Tab key to move the focus to the document body and make your changes. Press the Down arrow key until you hear the element you want, for example, “Graphic,” and then press Spacebar. The matching elements are highlighted in the document.
To move the focus back to the document body, press the Tab key until VoiceOver starts to read the document content. You hear: “Page number. The Page Numbers dialog box opens. The focus is on the Position menu. To set the position of the page number on the page, press the Down arrow key until you hear the option you want, and then press Spacebar.
To set the alignment of the page number, press the Tab key until you hear the current alignment, followed by “Alignment. Press the Tab key until you hear: “Show number on first page, checked checkbox. The page numbers are added, and the focus moves to the document body.
Use Word for iOS with VoiceOver, the built-in iOS screen reader, to do all essential basic tasks, such as open, create, and read a document or add page numbers. This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility. Open Word for iOS. On your iPhone, locate the button for the Word for iOS app, and double-tap the screen. Word opens with the focus on the New tab.
Sign in to your Microsoft account to get the most out of the Word for iOS features and take your documents with you wherever you go. If you’re already editing a document and want to sign in, swipe left or right until you hear “Close file,” and then double-tap the screen. If you have unsaved changes, you’re prompted to save your document. For instructions on how to save a document, refer to Use a screen reader to save a document in Word. You hear: “Sign in. Tap near the top of the screen with four fingers and swipe right until you hear: “Email, phone, or Skype, text field, required.
Double-tap the screen, and then use the on-screen keyboard to type your email address, phone number, or Skype address. Tap near the top of the screen with four fingers, swipe right until you hear “Next button,” and double-tap the screen. You hear “Enter password” or “Secure text field. Tap near the top of the screen with four fingers, swipe right until you hear “Sign in,” and double-tap the screen.
You hear: “New heading. If you’re already editing a document and want to open another one, swipe left or right until you hear “Close file,” and then double-tap the screen. For instructions on how to save a document, go to Use a screen reader to save a document in Word.
You hear: “Home heading. Swipe right until you hear the name of the document you want, and double-tap the screen to open it. If you’re already editing a document and want to start a new one, swipe left or right until you hear “Close file,” and then double-tap the screen. Swipe right until you hear “Blank document,” and double-tap the screen.
The new blank document opens. Printing options. Show white space between pages in Print Layout view Select this option to display the top and bottom margins of the page, including the content of headers and footers. Show highlighter marks Select this option to display highlighted text on the screen and in printed documents. Show document tooltips on hover Select this option to display information such as URLs and reviewers’ comments in yellow pop-up boxes.
The ToolTips, also called ScreenTips, appear when you rest your mouse pointer on a hyperlink, comment reference mark, or similar content. Tab characters Select this option to display tab characters as arrows. Spaces Select this option to display spaces between words as dots. Paragraph marks Select this option to display the ends of paragraphs with the paragraph symbol.
Hidden text Select this option to display a dotted line under text that is formatted as hidden. Optional hyphens Select this option to display hyphens that indicate where to divide a word at the end of a line. The top menu bar, which contains options such as Close file , Share , and File. To move the focus to the top menu bar, tap near the top of the screen with four fingers. You hear the name of the document. Then swipe right once. The focus is now on the top menu bar. To browse the available options, swipe right repeatedly.
The document content area, which appears under the top menu and takes up the majority of the screen. To move the focus to the content area, swipe right or left until you hear the name of the document, followed by the file extension, for example “Docx” and the current page. VoiceOver starts to read the page content. The quick toolbar, which appears at the bottom of the screen when you’ve selected an editable element in the content area.
It contains document formatting options for the selected element. To go to and navigate the quick toolbar, select an editable element in the document, and swipe right until you reach the toolbar buttons.
The ribbon menu, which pops up from the bottom of the screen and contains tabs with different sets of tools and options. The ribbon options specific to the selected tab are displayed below the tab name. To go to the ribbon menu, tap near the top of the screen with four fingers, swipe right until you hear “Show ribbon,” and double-tap the screen.
You hear the currently selected tab. To switch to another tab, double-tap the screen, swipe left or right until you hear the name of the tab you want, and then double-tab the screen. When you open the Word app, you land on the Home tab.
This tab lists the documents that you’ve recently worked on and documents that others have shared with you. At the top of the Home tab, you can find the Search text field to search for a document. The New tab is where you can start a new document. Here you can also find the available templates. On the Open tab, you can access the document storage locations that are available to you, such as OneDrive, SharePoint, and your iPhone.
You can browse for a file in each location and open it for editing. To navigate the contents of each tab, swipe left or right. To select a file, folder, or storage location, double-tap the screen. To switch between the Home , New , and Open tabs, tap near the bottom of the screen with four fingers, swipe left or right until you hear the tab you want, and then double-tap the screen. To navigate to a tab when you’re editing a document in the main view, tap near the top of the screen with four fingers, swipe right until you hear “Close file,” and double-tap the screen.
The focus moves to the tab from where you opened the document you just closed. To open the File menu, tap near the top of the screen with four fingers, swipe right until you hear “File,” and double-tap the screen. In the Search view, you search the currently open document and browse search results. To navigate to the Search view when you’re editing a document, swipe left until you hear “Find,” and double-tap the screen.
Use the on-screen keyboard to type the search words. To browse the search results, tap near the top of the screen with four fingers, swipe left until you hear “Next search result” or “Previous search result,” and double-tap the screen. To exit the Search view, swipe right until VoiceOver starts to read the document content, and then double-tap the screen.
To explore the text of a document, swipe right or left until you hear VoiceOver announce the currently open page, followed by “Content. Use the VoiceOver rotor to choose how you want to move through a document when you swipe up or down. For example, if you choose “Words,” the focus moves through the document word by word with each swipe.
To use the rotor, rotate two fingers on your phone screen as if you’re turning a dial. You hear the first rotor option. Keep rotating your fingers until you hear the option you want, and lift your fingers to select the option.
To navigate by the selected element, swipe up or down. To scroll through a document, swipe up or down with three fingers. When you lift your fingers off the screen, VoiceOver announces the page you’re on. Use the Mobile view to simplify the page layout, which could make it easier to read and edit text on your phone’s screen. Swipe left or right until you reach the Mobile view button, and then double-tap the screen. To return to the Print view , swipe left until you hear “Print view,” and double-tap the screen.
If you use VoiceOver with an external keyboard and you want to use keyboard shortcuts to navigate and edit your document, make sure Quick Nav is turned off. To turn Quick Nav off, on your external keyboard, press the Left and Right arrow keys simultaneously. To turn Quick Nav back on, press the Left and Right arrow keys again.
For the keyboard shortcuts, refer to Keyboard shortcuts in Word. Use Word for Android with TalkBack, the built-in Android screen reader, to explore and navigate the different views and move between them. This topic assumes that you are using the built-in Android screen reader, TalkBack.
Swipe left or right until you reach the Mobile view button, and then double-tap the screen. To return to the Print view , swipe left until you hear “Print view,” and double-tap the screen. If you use VoiceOver with an external keyboard and you want to use keyboard shortcuts to navigate and edit your document, make sure Quick Nav is turned off. To turn Quick Nav off, on your external keyboard, press the Left and Right arrow keys simultaneously.
To turn Quick Nav back on, press the Left and Right arrow keys again. For the keyboard shortcuts, refer to Keyboard shortcuts in Word. Use Word for Android with TalkBack, the built-in Android screen reader, to explore and navigate the different views and move between them.
This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility. Use the TalkBack menu. The top menu bar, which contains buttons such as More options to open the ribbon, Search , Undo , and Menu to open options for saving and sharing, for example. The main content area, which appears under the top menu and takes up the majority of the screen.
To move the focus to the content area, swipe right until you hear the name of the document and its file extension, for example, “Docx. The ribbon, which pops up from the bottom of the screen and contains tabs with different editing tools and options. To go to the ribbon, slide one finger near the top of the screen until you hear “More options, button,” and double-tap the screen. You hear the currently selected ribbon tab. To switch to another tab, double-tap the screen, swipe left or right until you hear the name of the tab you want, and double-tab the screen.
When you open the Word app, you land on the Recent view. It lists the documents that you’ve recently worked on. To browse the list, swipe right or left. To select a document, double-tap the screen. The document opens in the editing view. In the Shared view, you can find the documents that others have shared with you.
In the Open view, you can browse the available file storage locations or navigate to a document you want to open. To switch between the Recent , Shared , and Open views, slide one finger near the bottom of the screen until you hear the view you want, and double-tap the screen. At the top of each view, you can find buttons for accessing your account info, and creating a new document. Slide one finger at the top of the screen until you hear “New button,” or “Signed in as,” followed by your username.
In the Recent and Shared views, you can also find a button to search for a document. Swipe right or left until you hear “Search, button,” and double-tap the screen.
To navigate to the Recent view when you’re editing your document in the main view, swipe left or slide one finger near the upper-left corner of the screen until you hear “Back button,” and double-tap the screen. The Word menu contains options for saving, sharing, and printing your document. From here you can also access the Word for Android settings. To navigate the Word menu, swipe left or right until you hear the option you want, and then double-tap the screen.
Use the Find bar to search the currently open document and browse the search results. To navigate to the Find bar when you’re editing a document, swipe left until you hear “Find,” and then double-tap the screen. Use the on-screen keyboard to type your search words. To browse the search results, swipe left until you hear “Find previous” or “Find next,” and double-tap the screen. To close the Find bar, swipe right you hear “Close Find bar,” and then double-tap the screen.
To explore the text of a document, swipe right or left until you hear the screen reader announce the currently open page, followed by “Content. The gestures to change the mode depend on the Android version of your phone.
For more information, refer to Use TalkBack gestures. As you navigate your document with TalkBack, you can use the TalkBack menu to quickly find settings and controls and read items on the screen.
The TalkBack menu contains commands that work anywhere, in any app. Note: The TalkBack menu is available on Android version 9. Use Word for the web with your keyboard and a screen reader to explore and navigate the different views and move between them. When you use Word for the web with a screen reader, switch to the full screen mode. Press F11 to toggle the full screen mode on and off.
When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. When you open a Word for the web document, you land on the main view. The main content area, which contains the document content.
You hear “Document contents, editing” when the focus is on the main content area. When the focus is on the status bar, you hear the number of the page you’re currently on and the total number of pages in the document, for example, “Page one of three, button. Your message has been sent, please check your device shortly. Your message has been sent, please check your email shortly. We’re sorry, an error occurred while sending your message.
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Identify the Components of the Word Interface | Training Performace Blog.Word XP: Identifying Parts of the Word Window
A sidebar will appear within your document with suggested resources relevant to your highlighted text for easy research into a subject.
This is a fantastic feature for students, but can also be useful in a business setting for things like adding depth or interesting information to a company newsletter. Clicking on the References Tab displays the Researcher icon in the Ribbon.
This feature allows you to quickly find quotes, citable sources, and images. Clicking on the icon brings up a sidebar similar to the one seen with the Smart Lookup feature. Type in your keyword or subject, and choose from both website and book results to fulfill your resources requirements for that specific project. Additional features make it simple to manage your sources, change your citation style, and create a bibliography for research papers and reports.
The Citation feature is especially useful as it is a live feature, which updates automatically and can be changed as you go along. If you submit or share a document digitally, the citations remain embedded in the document to be viewed by others instead of requiring you to add extraneous text.
You even have the option to highlight, drag, and drop a chunk of text from an online source found using Researcher into your document, then right-click on the original text. Researcher will automatically add the needed citation for you. Quick Parts gives you the option not to have to type things over and over again. Chances are that any document you produce will need to have your company information included in it.
Often this can be included in the header or footer, but occasionally having this information there can make your document look cluttered. If this information needs to be part of the main document, you can save yourself that effort and the trouble of remembering the formatting by creating a Quick Part. Type out and then highlight the text you want to use for your Quick Part. Now, you can click the Quick Parts icon and select that saved text from the Auto Text drop-down whenever you need it.
You can go back and edit your saved text at any time by selecting Building Blocks Organizer from the Quick Parts drop-down. Branding is a huge part of who you are as a company and how you appear to your clients and to the public. The Design Tab will let you choose a theme that will set the tone for your overall document.
This sets your font style, font color, font sizes, heading options, and other elements for the entire document. You can customize your color scheme to match your branding once you find a theme you like.
There are also options to change things like paragraph spacing, and options to add watermarks and borders. More targeted changed can be made using the Styles options, found under the Home Tab in the Ribbon. Right-clicking on a Style allows you to fine-tune elements like font size and color.
You can use Styles to set the formatting for Titles, Headings, and Subheadings to clearly define each section of your document. Start by deciding where in the document you want the Table of Contents to appear. Then, click the References Tab and select the Table of Contents icon.
The drop-down will give you several automatic options and a manual option to choose from, as well as an option to download other automatic templates from Office. Choosing an automatic option will save you a lot of time, especially if you already have Titles, Headings, and Subheadings in place within the document.
Select your Table of Contents of choice from the drop-down, and it will auto-populate and auto-format the table in your document using the Titles, Headings, and Subheadings. If you make changes to your document after the Table of Contents has been created, simply clicking Update Table under the References Tab will automatically update the Table to reflect those changes. This includes any changes to the page numbers. When you add an image or shape over existing text, you can click on the Format Tab under the Drawing Tools heading to layer the object behind the text by selecting Send Behind Text.
There are several layering options that will let you stack objects as needed. The Theme Styles option will then let you adjust colors in order to make the element stand out, or make it easier to layer another element behind it. To replicate the same element with different text, create the shape and select Send Behind Text. Then, select the first element and click on Format Painter under the Home Tab. Click on the new element you want to format, and the changes you made to the original element will automatically replicate themselves on the new element.
Find and Replace is not a new feature, but in recent years it has gotten more useful. Not only can you use Find and Replace to swap out text, but you can also use it to change formatting as well.
The files that you will create with Microsoft Word are called documents. Each document is composed of one or more pages. Since these documents are electronic files, they can be easily saved, modified, shared, and printed. Microsoft Word contains hundreds of different features so that you can include whatever information you need in your document:. When you open Microsoft Word, you will see something like the following image. This is the user interface:.
This is just an introduction to each element; you will get more experience with each item as we progress through this course. The name of the program and the currently open file are displayed here. As the name implies, the Quick Access toolbar gives you quick access to frequently used commands.
This toolbar is completely customizable and can be positioned above or below the ribbon commands. Groups of like commands are organized under tab names. Click a tab to view the commands in the ribbon. Displays tab commands organized into groups. If you click the different tabs, you will see the commands change. Notice that some of the commands might be grayed out. This is because those commands are only usable in certain situations.
Word also features contextual tabs. These are special tabs that only appear when you are working with a specific object or group of information. For example, if you were to insert and select a picture, you would see a contextual tab offering commands for that object:. Below this, you will see commands to sign into your Microsoft account and share the current document. If the Word document spans more than one screen, you can use this scroll bar to move through its pages.
You may also see a horizontal scroll bar depending on your view. This bar is used to display information about the document. In the sample image, you will see a page and word count on the left-hand side. You may also see spell checking and macro commands here depending on your current task. On the right-hand side you will see commands to change views and zoom into or out of the document. Skip to main content. Home Contact Us Jobs Blog. Microsoft Office Adobe Obtain a Quotation.
